How to Create the Right Ambience for Your Meeting Rooms

Guest Post Written By: Tresha Jones

There is a great contribution to the ambiance of a meeting room in uplifting the moods of the attendees. It depends on the environment of your meeting room that how the meeting will go. According to the studies, one-third of the employees all around the world feel unhappy with atmosphere across their office or workplace including meeting rooms and their work desks etc. It is a well-known fact that an unhappy workforce can never be productive and creative. It means if the ambiance of your meeting room is not up to the point, the meeting is not going to be productive. There are large numbers of factors that contribute to creating a suitable meeting environment. Planning a business meeting is far more than just thinking about the arrangement of chairs and tables. From a good sitting arrangement to set up a good room temperature, all are involved in
enhancing the ambiance of the meeting room. Let’s explore in detail about all those factors that matter the most in creating the right ambiance of a meeting room.

Setting up the right temperature: The meeting room temperature plays a key role in defining its ambiance. A temperature that is too hot or too cold can leave the attendees to feeling uncomfortable. Setting up the room temperature can be a tricky task because it is almost impossible to set up a temperature that everyone will like. So for finding a solution for this situation, you need to first analyze the temperature of the meeting room when no one is there. If the room temperature is warm as compared to the outside surrounding it means the presence of extra bodies will make the temperature go significantly higher. In such a condition, opting the slightly lower temperature would be a good option. The availability of hot drinks can balance the overall environment of the meeting room while the meeting is taking place.

Treating meeting room noise prior: The meeting room environment needs to be in such a way that there can be a convenient and clear communication between the attendees. It is important to make sure that meeting room acoustics are properly addressed. For having a proper acoustic treatment for the room you can choose from different kinds of options available in the market. For example you can get sound absorbing panels installed over your hard walls, floor, or ceiling surfaces. These panels have the capability to absorb the sound thus reducing room echoes. In this way, people will be able to communicate clearly and comfortably.

Give a modular look at your meeting room: The interior decor of a meeting room is one of the most important parts that you need to address carefully. The latest trend in the commercial interior decor has replaced all the expensive decor items with light weight contemporary wall panels. There is a wide variety of wall panels available in the market which includes gypsum 3D wall panels, wood wall panels, PVC wall panels, textured gypsum wall panels, chipboard panels, and many more. You can choose from the shade, print, and texture of your choice for your meeting room. This can amazingly change the entire ambiance of your room and thus re-energize the minds of attendees making your meeting highly productive. Some of these panels such as decorative gypsum wall panels not only make your meeting room look amazing but also offer an acoustic treatment for your room. So, if you are looking for such a solution that can enhance the look of your meeting room as well as give your room a noise treatment, choosing these wall panels is a good option.

Proper lighting arrangement is crucial: Presence of too bright or too dark lighting in the meeting room can strain the eyes of people attending the meeting. Use of natural light is a good idea whenever possible, but the arrangement of natural light needs to be done in such a way that outside sights coming in through windows cannot distract the meeting participants. Also, if the audio-visual equipment is being used for a meeting then the artificial light is required. In such case, appropriate position of the screens need to be identified with respect to the lighting positions. Lights just above the screen need to be avoided because such lighting can wash out the AV screen.

Choose the most comfortable seating arrangement: A comfortable seating arrangement is a must to carry out a meeting successfully. As a comfortable sitting can make the attendees stay focused on the topic rather than just keep adjusting their chairs. It is important to choose super comfy chairs with preferably U shaped table for the meeting. A U-shaped sitting arrangement enables the presenter to see the face of every attendee clearly and thus having an easy access to everyone present in the meeting room.

Plants can enhance the grace of meeting room: Plants are the real solution for creating the ideal ambiance for your meeting room. A meeting room needs not to be surrounded by a sense of overload or stress. For having a fruitful meeting carried out, it is important to lighten up the moods of the attendees. Plants or greenery give you a perfect way to make your meeting room interior natural and engaging. The people present in the meeting room would feel much comfortable and interested in the place while also enjoying the creative discussions. You can bring the ideal kind of planter, flower pot, or low maintenance plants to your meeting room and locate at the right place. If your meeting room is large enough that it has some empty corners, place flowery plants or even indoor topiaries there. But it is also important to choose non-allergenic plants so that people with sensitivity to certain plants don’t face any kind of problem.

It is not difficult to create a meeting room with right ambiance. However, it takes creative planning and interior design ideas to design such a meeting place where everyone can share his/her thoughts openly without any discomfort.

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